FUNCTIONALITY

Departments
These are the main units of the company from the application's point of view. A company can have any number of departments, this distribution being very useful if there are several offices spread in the territory or if the company’s dimensions impose the division in several sections in order to facilitate its management.

There is the possibility to create new departments, to assign a head of department and employees for that certain department, and also the right to allow the budget of current expenditures for it.

Both the administrator of the application and the head of department can view the complete financial report of the department.

Clients
When a new client shows up, he will be assigned to one or several departments and starting from that moment he has the possibility to consult his files. The company gives him a username and a password to access the site. The prices of the services offered to the client can be modified anytime. The application also offers the possibility to define a subscription system for company’s clients, with predefined prices for different services.

The administrator of the application, the heads of departments the client is assigned to and the client himself can see anytime a complete report on ongoing files a financial report (expenditures made to solve his cases, already discounted expenditures, and undiscounted expenditures, etc.).

Files
The heads of department or the administrator have the possibility to open a new file anytime. Starting from this moment, all personnel of the departments related to the client can add comments concerning their work and the terms of that certain file. The comments can be completed by a service, thus the client will be always informed about the expenditures made by the company for his files.

The personnel and the client can consult anytime a reminder of the file in which all compulsory terms of the following period of time are specified.

Each file has an added table, in which documents can be permanently added (scans for the documents included in the file or files with documents drawn up by the office). Thus, the communication company-client becomes more easily, the client having the possibility to obtain anytime copies of the document by the simple access of the site and print.

Expenditures
The employees of all departments have the possibility to add expenditures made for a client, or for the company.

Reports
All reports offered by the application contain several criterias, which can perform filtering, in order to give only the information the user really needs. The client can view anytime a report of expenditures, both general and for specific cases (files). The head of department can view a report containing the expenditures for a file, for all files of a client, for a specific employee of his department, and a general report for the entire department. The application also allows the administrator to see a general report of activity for the entire company containing all its expenditures during a specific period of time (both expenditures and incomes specific per client, and current expenditures for the company).

Messages
As an alternative to email, the application provides the users with a system of messages, both from user to user and from the users to all others.

Contacts
The application offers the possibility to centralize all useful information about companies and contact persons. The activities related to the contact persons may be assigned to a lawyer or administrator. These activities are displayed on first page each time a lawyer access the application. The lawyers receive remind notes related to the hour when the activity was established, the contract it is related to. They have the possibility to comment the activity they didn’t carried out, and they can cancel or postpone it.

Administration
The administration section allows the existence of one or several administrators. Those have the right to define new departments, to add new employees, to assign resources to a department (clients, budget, employees), to establish tariffs for clients and to define standard types of "subscriptions ", to establish the exchange rate at a certain date, when payments are accepted in more than one currency.

Multilingual
The application currently has menus for Romanian and English. Upon request, we can create support for other languages.